Event Request Form

Please fill in all the necessary information below.

All ERF forms must be received by the deadline in order to complete marketing materials and send publicity.

3 simple steps

Step 1: You have an idea.

Step 2: Contact the Assistant Director

Via phone, e-mail or in person to get approval for your event. The only events that do not require approval are events that happen on a recurring basis throughout the year, for example: a bookclub that meets monthly. These events still need to be added to LibCal by Branch Librarians.

Step 3: Create your LibCal entry.

Your entry must include a two to three sentence description of your event, events with no description will not be published.

If you have an image you would like used:

  1. Make sure it follows copyright.
  2. Put it in Evanced or e-mail it to the Marketing Assistant 

Step 4: Submit your ERF

Please know:

ALL EVENTS NEED AN ERF INCLUDING STORYTIMES, BOOK CLUBS, AND BOOK SALES. The only exception to this is a Friends of the Library Meeting. 

If you want to save a copy, after you submit the form the page will refresh and show you the text of what you printed. Copy & paste that into a word document and save it or print it for your records.

If you need your marketing information by a specific date that is more than 1 month from the date of your event please put that date in the special requests field along will all of the relevant information.

Do not submit ERF’s for Legacy programs, the Legacy Coordinator will do so.

Lastly,  a friendly reminder Your Friends of the Library Group does not offer programs, they support the Branch Librarian’s programs.


Must be submitted 10 days in advance

If you have missed the deadline or have questions please reach out to the Program Coordinator.