Event Request Form

Please fill in all the necessary information below.

All Event Request Forms (ERFs) must be received by the deadline in order to complete marketing materials (when appropriate) and send publicity.

4 Simple Steps

Step 1: You have an idea.

Step 2: Contact the Assistant Director

Via phone, e-mail or in person to get approval for your event. The only events that do not require approval are events that happen on a recurring basis throughout the year, for example: a bookclub that meets monthly. These events still need to be added to LibCal by Branch Librarians.

Step 3: Create your LibCal entry.

Your entry must include a two to three sentence description of your event, events with no description will not be published.

Choose an image for your event:

  1. Make sure it follows copyright.
  2. Put it in LibCal.  

Step 4: Submit your ERF

Please know:

ALL EVENTS NEED AN ERF, INCLUDING STORYTIMES, BOOK CLUBS, AND BOOK SALES. The only exception to this is a Friends of the Library Meeting. 

If you want to save a copy, after you submit the form the page will refresh and show you the text of what you printed. Copy & paste that into a word document and save it or print it for your records.

Do not submit ERFs for Legacy programs, the Legacy Coordinator will do so.

MARKETING UPDATE: As of Monday, April 18, 2022, Branch Librarians and their staff will be responsible for creating the digital display graphic, mini handouts, and community flyers for their non-Legacy events. Please share your designs via Canva or email for approval from the Marketing and Communications Manager.

Lastly,  a friendly reminder that your Friends of the Library Group does not offer programs, they support the Branch Librarian’s programs.


Must be submitted 10 days in advance

If you have missed the deadline or have questions please reach out to the Program Coordinator.